How to organize files/folders on a computer?

How to organize files/folders on a computer?

Organizing Directories / files on a computer are more important or else directories/files will end up in a mess.

The best way to organize computer data is to name the standardize directory/file names. Following is one of the best ways to structure your data electronically, which worked well for me because it is simple, easy to maintain and navigate.

Structure of Directories: Create the following four directories in the root directory, name it according to best suites you. Your root directory may be One Drive, Google drive or User folder on the computer disk / external disk.

  • Area or Output or Final or Issued – This folder contains outcomes of any product.
    • Divide the Outputs or Area into categories; I have divided into the following categories.
      1. LI – Life around
      2. CA – Career
      3. BU – Business
      4. FI – Finances
      5. SR – Sources and Resources
      6. BM – Body and Mind
      7. GB – Giving Back.
    • Above is the example of categorizing various life elements in seven parts.
    • Another example – Dividing the Output location-wise or different subjects.
  • Models or Projects – is a working folder where you will store data for existing projects or day to day activities.
    • Create sub-folders for each (even a small) activity with the following naming convention:
      YYYY-MM-DD_XX_NameOfProject/Model/Issue/Output/Area, where XX is two letter identification for categories. Organizing in this form is the best way to store a byte size data generated out of any discussion or tasks or document notes.
  • Resources – This directory will consist of all references like articles, documents, books, software copies, etc. This directory will be a frequent visitor for different resources you acquire over the time from various sources.
  • Archive – Directories, or files which are not in use or obsolete.

Filename Convention – All files should be named in the following format:
YYYY-MM-DD_TypeOfDocument_Purpose/Subject/Title_REVISION
– Type of Document could be “letter”, “Specs”, “book”, “Drawing”, etc.
– Purpose/Subject/Title of the content in the file.
– REVISION could be DRAFT, FINAL, REV01, ARCHIVE_IT, OLDREV, TODELETE, etc.
advantage of this filename convention is over the period it creates a timeline in the directory which clearly provides the revision history without opening any file.

6 Steps to Create a Blog

6 Steps to Create a Blog

CREATE A BLOG IN FOLLOWING SIMPLE STEPS:

In this blog, I will provide you with six simple ways to write a blog.

  1. TOPICS: List down your Bog Post Topic of interests. Or proceed if you already have in mind.
  2. NOT RECOMMENDED METHOD: Find cooked material on the Internet and publish. Make sure you test it with plagiarism. There are 100s of plagiarism sites available. Through this method, it is effortless to create a blog but very hard to find content. So, I will not recommend this method. Instead, if you follow the next four steps, you will be amazed by your capability.
  3. RESEARCH TOPIC: Find information about the topic of interest from the Websites or blogs or videos or Books or Journals or through your mind. I will recommend – through your mind.
  4. COLLECTIONS OF RAW INFORMATION: Collect all useful information at one place in Word document. Let it be in random order. You may add your fleeting thoughts to the collection of content for the blog.
  5. REARRANGING RAW INFORMATION: Rearrange the material in a chronological – make sense order.
  6. EDITING: At this point, you have the raw information which is not in good shape. To make it correct, I have divided this section into four steps:

A. The Content Edit
B. The Structure Edit
C. The Style Edit
D. The Presentation Edit

Editing is an essential step to create great content for the blog. There is no foolproof method for it. It comes with thorough practice.

So, if you do not have experience or training doing editing, how will you create blog….! I know it is a challenge and not easy to do it.

However, there is one way which I feel works perfectly. I accidentally created great content sometimes without knowing it consciously.

It is straightforward, ask below questions to yourself under the above four steps around your collection of RAW INFORMATION  and let your sub-conscious answer automatically. Try it!

A. The Content Edit: Question to ask self –

  • What is the territory of the piece?
  • What is its ultimate purpose?
  • What are the individual points?
  • Does every point make sense?
  • Is every point relevant?
  • Is every point unique?
  • Are all the “facts” correct?
  • Is anything missing?

B. The Structure Edit: Questions to ask self – 

  • What is the angle?
  • What are the key sections?
  • Are the points ordered elegantly?
  • What is the narrative structure?

C. The Style Edit: Questions to ask self – 

  • Is there a narrative definition?
  • Does it read well?
  • Is there any clutter?
  • Are the paragraphs in good shape?
  • Could it start better?
  • Can we make it more evocative?
  • Is every person and entity correctly introduced?

D. The Presentation Edit: Questions to ask self –

  • Is the spelling, grammar, punctuation and respectable?
  • Do the headlines and text square up?
  • Is everything consistent?
  • And finally, READ OUT LOUD.